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Registration FAQs

Registration Deadline

Registration is closed.

Who Should Register

Leadership from metropolitan, county, regional, specialty, and minority bar associations, in addition to young lawyer affiliates are encouraged to register as delegates for the conference. Local Texas chapters of other state or national bar associations are also invited to register delegates.

We encourage new leadership from organizations to attend each year as the programming is essentially the same from year to year. If you have participated in the conference two or more times in the past five years, please allow another leader from your organization to attend and receive the significant benefits this program has to offer.

Complimentary Delegate Registrations & Attendance Requirements

Complimentary delegate registrations are available to each association that wants to attend. Complimentary delegates must meet attendance requirements to be eligible for everything included with registration.

  • At-Large Delegate: Each association may send one member as their At-Large Delegate. At-Large Delegates are required to attend and sign into at least six breakouts during the conference. At-Large Delegates from TYLA affiliates are required to attend the TYLA: Supporting Uncommon Affiliates breakout on Saturday morning. This delegate type is open to ALL associations.

  • Access to Justice Delegate: Each association may send one member as their Access to Justice Delegate. Access to Justice Delegates are required to attend and sign into all of the Access to Justice Breakouts on Saturday. This delegate type is open to ALL associations.

  • TYLA Affiliate Delegate: Each young lawyer affiliate may send two additional members as their TYLA Affiliate Delegates. TYLA Affiliate Delegates are required to attend and sign into four of the six TYLA Saturday breakouts. This delegate type is only available to official TYLA affiliates.

  • Executive Director Delegate: Executive Directors of an association are also invited to attend the conference. This delegate type is only available to executive directors on staff with an association.

What Is Included with Complimentary Delegate Registrations

If attendance requirements are met, complimentary delegates receive the following:

  • Conference Registration – This $150 value gives you access to all conference meals and events (Friday lunch, Saturday breakfast, Saturday lunch, and Casino Fiesta).

  • Two nights at the Westin Galleria Houston – Delegates may book additional nights at the $139 per night rate, but are responsible for payment of any additional nights. If attendance requirements are not met, delegates will be responsible for their entire hotel charge.

  • Friday Night Dinner Reimbursement* – Friday dinner is on your own, but delegates will be reimbursed up to $15 if an itemized copy of the receipt is turned in with the reimbursement form. If attendance requirements are not met, delegates will not be eligible for dinner reimbursement.

  • Travel Reimbursement* – Delegates will be reimbursed for travel expenses up to a specified dollar amount depending on the distance from their home to the Westin Galleria Houston. The mileage rate is $0.58 per mile. Travel reimbursements may not exceed capped amounts listed below (including airfare). If attendance requirements are not met, delegates will not be eligible for travel reimbursement.

    0-299 miles round trip $150
    300-450 miles round trip $200
    451-600 miles round trip $300
    601-750 miles round trip $400
    751+ miles round trip $500

*Reimbursement forms will be included in conference tote bags. Forms can be turned in onsite at the conclusion of the conference, mailed, emailed, or faxed to the Local Bar Services department. Please provide all receipts.

Additional Delegate Registrations

If associations use all of their available complimentary delegate registrations, additional delegates are encouraged to register but are responsible for their conference registration fee ($150) and hotel charges. They are not eligible for the Friday night dinner or travel expense reimbursements.

How to Book Your Hotel Reservation

A room block has been reserved at the Westin Galleria in Houston. The State Bar will book all complimentary and additional delegate reservations on a first-come, first-served basis. To reserve your room, complete Step 3 on the registration form and return your form to the State Bar of Texas by June 24, 2019. Every delegate must provide credit card information to guarantee a hotel room. Reservations received after the deadline are subject to availability.

The Westin Galleria Houston
5060 W. Alabama St., Houston, TX, 77056
Phone: (713) 585-4674
Rate: $139/night plus tax
Check-In: 3:00 p.m. Check Out: 12:00 p.m.

Hotel Cancellation Policy

If you need to cancel your hotel reservation after registering, please notify the State Bar of Texas at (512) 427-1514 by July 3, 2019. After July 3, you must cancel your reservations directly with the hotel at (713) 585-4674. Your credit card on file will be charged a no-show fee of $139 plus tax if reservations are not canceled 72 hours before check-in.

Special Accommodations

People with disabilities who need special accommodations should contact the State Bar at (800) 204-2222, ext. 1514 or (512) 427-1514 prior to July 3, 2019.

Attire

The Bar Leaders Conference is a casual event! Keep in mind that meeting rooms are cold, so bring a light sweater or jacket.

Door Prizes

To make the conference more fun and to promote the involvement of all bar associations, we suggest that each association bring a door prize indigenous to the area of the state they represent. The door prizes are given away at the conference luncheons, breakfast, and the Casino Fiesta. No minimum monetary value must be met. Suggestions include gift baskets, hotel visits, or tickets to local attractions. Be creative! Please bring your contribution to the registration desk when the conference kicks off and ensure it’s labeled with your bar association’s name.

Contact Us

Have additional questions? The State Bar of Texas Local Bar Services department is ready to help.
localbars@texasbar.com or (800) 204-2222, ext. 1514