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JW Marriott – Austin

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2019 Annual Meeting FAQs

General

Who do I contact if I need special accommodations?
If you need special accommodations to participate in Annual Meeting, please contact the State Bar at 800.204.2222 (ext. 1515) prior to Friday, May 31, 2019.

WiFi Access
Free WiFi access will be available in the common areas, which include pre-function areas and hallways. WiFi will be available in the hotel lobby, and public areas surrounding the lobby, free of charge.

What is the address of the JW Marriott?
110 East 2nd St.
Austin, TX 78701

Hotel Reservation Policy

The deadline to book your hotel room at the discounted rate in the State Bar of Texas room block is May 20, 2019 by 5:00 p.m. Please note that rooms are reserved on a first come, first served basis, and we may run out of available rooms in our block prior to the deadline.

In order to confirm a room assignment, the hotel will require a major credit card to hold your reservation. The credit card you provide will not be charged until you check-in, unless you provide a different credit card for payment at that time or you do not cancel your reservation at least 48 hours in advance of the reservation arrival date. A no-show fee will be charged to the credit card on file for any reservations not cancelled at least 48 hours in advance of the reservation arrival date.

What is the recommended attire?
Attire at the meeting is business casual. Feel free to be comfortable in slacks, polo shirts, sweaters, blazers, blouses, and most importantly, comfortable shoes! Suits, ties, nine-to-five dresses and high heels are not required. Attire for the Presidents’ Party on Thursday, June 13, will be announced soon.

Where can I park?
The JW Marriott offers valet parking for $45.00 per day per vehicle. Parking rate does not include tax. In/out privileges are granted to hotel guests who valet. Please allow at least 15 minutes for valet staff to retrieve your vehicle. Valet parking is available for smaller windows of time for the convenience of attendees who are not guests of the JW Marriott: 0-3 hours - $22 plus tax; 3-6 hours - $32 plus tax; 6+ hours - $45 plus tax. Self-parking is also available for smaller windows of time: 0-3 hours - $17 plus tax; 3-6 hours - $25 plus tax; 6+ hours - $32 plus tax. Two complimentary electric car charging stations are available. Please see the front desk for additional details upon check-in.

Where can I get a shuttle or taxi from the airport?
Directions and transportation information from Austin-Bergstrom International Airport to the JW Marriott:
The Austin-Bergstrom International Airport is approximately 9 miles (15 minutes) from the JW Marriott.

Take Presidential Boulevard to exit the airport. Turn left onto East Side Highway 71 Service Road. Travel 0.2 miles and take the ramp on the left onto TX-71 West. Travel 5.1 miles and exit onto Interstate 35 North/US-290 East toward Waco. Travel 3.5 miles to exit 234B toward Cesar Chavez/2nd-4th Street. Merge onto Interstate 35 Frontage Road. Travel 0.1 miles and turn left onto East 1st Street/East Cesar Chavez Street. Travel 0.5 miles and turn right onto North Congress Street. Take the first right turn onto East 2nd Street/Willie Nelson Boulevard and the hotel will be on the left.

Taxi cabs are available at Austin-Bergstrom International Airport and fare to the JW Marriott is approximately $32.00, one way.

Super Shuttle provides shuttle transportation for a fee from Austin-Bergstrom International Airport to the JW Marriott. Fee is $15.00, one way and reservation is required.

Both Uber and Lyft are also currently available in Austin.

*All parking and transportation information is subject to change.

If you have any additional questions regarding transportation and parking, please call the JW Marriott at 512.474.4777.

Directions and Links to Maps and Visitor Information

JW Marriott Maps and Transportation Information

Where can I get a copy of the complete event guide?
The information is available online at www.texasbar.com/annualmeeting and it is updated regularly. The final event guide will be included with all other registration materials onsite.

When can I pick up my name badge and registration materials?
Registration will take place at the JW Marriott on the 2nd floor.
Registration booth hours: Wednesday, June 12, 4:00 p.m. -­ 6:00 p.m.
Thursday, June 13, 7:00 a.m. - 5:00 p.m.
Friday, June 14, 7:00 a.m. - 5:00 p.m.

When and where will the Annual Meeting be held in 2020?
June 25-26, 2020 – Hilton Anatole – Dallas, TX

Registration

Law Student Division Members
As a member of the Law Student Division, you can attend the 2019 Annual Meeting at a discounted rate of $185 for both days. Show up on site and register at the State Bar of Texas Registration Desk. Click here to join the Law Student Division now.

I want to attend the Annual Meeting but am not an attorney or a member of the Law Student Division or Paralegal Division. May I register?
Yes, you may. However, you will need to print out a registration form and fax (512.427.4303), email (annualmeeting@texasbar.com) or mail it to State Bar of Texas, Attn.: Annual Meeting, P.O. Box 12487, Austin, TX 78711-2487.

I don't want to pay by credit card. Can I still register online and pay later or pay by check? Unfortunately, no. If you do not pay by credit card at the end of the online registration process, your registration will not be processed. Please be assured that every step of our online registration process is secured by VeriSign so your credit card information will be safe. However, if you still want to pay by check/money order, you may do so by completing a printed registration form and mailing that along with your check to our office (State Bar of Texas, Attn.: Annual Meeting, P.O. Box 12487, Austin, TX 78711-2487).

Can I fax my application and payment information?
Yes, you may. However, please make sure that we can read your fax! Please include a cover sheet with clear instructions on how to contact you with any questions. Our fax number is 512.427.4303.

I just registered online but did not receive a confirmation email.
Please call our office (800.204.2222, ext. 1515) if you do not receive a confirmation email within 15 minutes of pressing the “Check Out” button at the end of your registration process.

I faxed or mailed in my registration form but have not received a confirmation.
If you faxed or mailed in your registration form, you should receive a confirmation email within 10 days of receipt of your registration form. If you did not receive a confirmation email, please call our office at 800.204.2222 (ext. 1515).

I pre-registered for the Annual Meeting. Is there anything else I need to do?
Stop by the registration desk located on the 2nd floor of the JW Marriott to pick up your badge and other meeting materials.

Can I register for the Annual Meeting onsite?
Yes! Stop by the registration desk located on the 2nd floor of the JW Marriott to register onsite.

I registered online but forgot to purchase tickets for the special events. What should I do?
If you have already registered for this event and need to modify your registration, please contact Annual Meeting at 800.204.2222 (ext. 1515) or email annualmeeting@texasbar.com. Remember that breakfasts (continental on Thursday and Bench Bar on Friday) and lunches (Bar Leaders Recognition on Thursday and General Session on Friday) are part of the registration. If you want to buy a ticket for a guest, those tickets are available on the registration form. Don't forget to purchase tickets to the Presidents' Party!

May I purchase a guest ticket for the Bench Bar Breakfast or luncheons without registering for the Annual Meeting?
The breakfast and luncheons are included in the Annual Meeting registration package. An individual may not purchase guest tickets without also registering for the Annual Meeting. An individual who has registered for the Annual Meeting may purchase guest tickets and invite guests who are not registered for the meeting.

I’m only going to attend my section’s membership meetings. Do I have to register for the Annual Meeting?
If you are attending only your section's council or membership meetings, you do not have to register for the Annual Meeting. However, if you plan to attend any of the CLE programs, including your section's CLE programming, you must register for the Annual Meeting. You will need your registration badge for access to the meeting rooms. CLE will be filed only for registrants.

I have registered for the Annual Meeting but would like to make changes to my name on my badge. How do I do this?
If you have already registered for this event and need to modify your registration, please contact Annual Meeting at 800.204.2222 (ext. 1515) or email annualmeeting@texasbar.com.

If I have to change my plans and can’t attend the meeting, can I get a refund?
For a full refund, written cancellation requests must be received by Friday, May 17, 2019. Cancellations will not be refunded once the meeting begins. Send written cancellation requests to State Bar of Texas, Attn.: Annual Meeting, P.O. Box 12487, Austin, Texas 78711-2487, email to annualmeeting@texasbar.com, or fax to 512.427.4303. Refunds received prior to the cancellation deadline will be processed after the Annual Meeting.

Education

How do I request CLE credit for attending the Annual Meeting?
All CLE events will use the same MCLE number. Total the time for all the CLE you attend, and then turn in just one MCLE card at one of the designated drop boxes onsite as you leave the Annual Meeting. MCLE cards will be available at several places throughout the meeting. If you are unable to turn in your MCLE card onsite, CLE hours may be self-reported on your My Bar Page.

Will a hard copy of the CLE materials be available for purchase?
Attendees may access any available materials for all CLE programs here. Hard copies of the CLE materials will not be available for purchase.

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