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Frequently Asked Questions

General

Who do I contact if I need special accommodations?
If you need special accommodations to participate in Annual Meeting, please contact the State Bar at 800.204.2222 (ext. 1515) prior to Wednesday, June 3, 2015.

What is the recommended attire?
Attire at the meeting is business casual. Feel free to be comfortable in slacks, polo shirts, sweaters, blazers, blouses, and most importantly, comfortable shoes! Suits, ties, nine-to-five dresses and high heels are not required. Attire for the Presidents’ Party on Thursday, June 18 will be announced soon.

What is the address of the Grand Hyatt San Antonio?
600 E Market St
San Antonio, TX 78205
210.224.1234

Convention Center Information
Registration and all CLE programs will take place at the:
Henry B. Gonzalez Convention Center
200 E Market St
San Antonio, TX 78205
210.207.8500

Where can I park?
The Grand Hyatt offers self-parking for $27 per day and valet parking for $37 per day.
Parking rates may not be inclusive of applicable taxes and are subject to change.
Additional parking is available for the Henry B. Gonzalez Convention Center in the Marina Garage, at Bowie and Commerce Streets. Daily max rate is $9.

Is there a special rate for car rentals?
If renting a car, please consider using one of the participants in the State Bar’s member benefits program. Phone numbers and discount codes can be found for Alamo, Avis, Budget, Enterprise, Hertz and National car rental companies by visiting the Member Benefits section of the State Bar of Texas website, www.texasbar.com.

Where can I get a shuttle or taxi from the airport?
San Antonio International Airport is approximately 8 miles from the Grand Hyatt.

At SAT, taxi cabs are available and fare from the airport to Grand Hyatt is approximately $25-$29.

GO Airport Shuttle provides shuttle transportation for a fee from SAT to the Grand Hyatt. Ticket rates are approximately $19. For more information or to make a reservation, call 210.281.9900 or visit www.gosaairportshuttle.com.

Taxi and shuttle rates are subject to change.

Directions and Links to Maps and Visitor Information
Grand Hyatt
http://grandsanantonio.hyatt.com/en/hotel/our-hotel/map-and-directions.html

San Antonio Convention & Visitors Bureau
http://visitsanantonio.com/

Where can I get a copy of the complete event guide?
The information is available online at www.texasbar.com/annualmeeting and it is updated regularly. The final event guide will be available onsite in San Antonio.

When can I pick up my name badge and registration materials?
Registration will take place at the Henry B. Gonzalez Convention Center.
Registration booth hours: Wednesday, June 17, 4:00 pm -­ 6:00 pm
Thursday, June 18, 7:00 am - 5:00 pm
Friday, June 19, 7:00 am - 5:00 pm

When and where will the Annual Meeting be held in 2016?
June 16-17, 2016 – Fort Worth

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Registration

I want to attend the Annual Meeting but am not an attorney or a member of the Law Student Division or Paralegal Division. May I register?
Yes, you may. However, you will need to print out a registration form and fax (512.427.4303) or mail it to State Bar of Texas, Attn.: Annual Meeting, P.O. Box 12487, Austin, TX 78711-2487.

I don't want to pay by credit card. Can I still register online and pay later or pay by check? Unfortunately, no. If you do not pay by credit card at the end of the online registration process, your registration will not be processed. Please be assured that every step of our online registration process is secured by VeriSign so your credit card information will be safe. However, if you still want to pay by check/money order, you may do so by completing a printed registration form and mailing that along with your check to our office (State Bar of Texas, Attn.: Annual Meeting, P.O. Box 12487, Austin, TX 78711-2487).

Can I fax my application and payment information?
Yes, you may. However, please make sure that we can read your fax! Please include a cover sheet with clear instructions on how to contact you with any questions. Our fax number is 512.427.4303.

I just registered online but did not receive a confirmation email.
Please call our office (800.204.2222, ext. 1515) if you do not receive a confirmation email within 15 minutes of pressing the “Check Out” button at the end of your registration process.

I faxed or mailed in my registration form but have not received a confirmation.
If you faxed or mailed in your registration form, you should receive a confirmation email within 10 days of receipt of your registration form. If you did not receive a confirmation email, please call our office at 800.204.2222 (ext. 1515).

I pre-registered for the Annual Meeting. Is there anything else I need to do?
Stop by the registration desk located at the Henry B. Gonzalez Convention Center to pick up your badge and other meeting materials, including your flash drive!

Can I register for the Annual Meeting onsite?
Yes! Stop by the registration desk located at the Henry B. Gonzalez Convention Center to register onsite.

I registered online but forgot to purchase tickets for the special events. What should I do?
If you have already registered for this event and need to modify your registration, please contact Annual Meeting at 800.204.2222 (ext. 1515) or email annualmeeting@texasbar.com. Remember that lunches and breakfasts are part of the registration. If you want to buy a ticket for a guest, those tickets are available on the registration form. Don't forget to purchase tickets to the Presidents' Party!

May I purchase a guest ticket for the Bench Bar breakfast or luncheons without registering for the Annual Meeting?
The breakfast and luncheons are included in the Annual Meeting registration package. An individual may not purchase guest tickets without also registering for the Annual Meeting. An individual who has registered for the Annual Meeting may purchase guest tickets and invite guests who are not registered for the meeting.

I'm attending only my Section membership meetings. Do I have to register for the Annual Meeting?
If you are attending only your Section's council or membership meetings, you do not have to register for the Annual Meeting. However, if you plan to attend any of the CLE programs, including your Section's CLE, you must register for the Annual Meeting. You will need your registration badge for access to the meeting rooms. CLE will be filed only for registrants.

I have registered for the Annual Meeting but would like to make changes to my name on my badge. How do I do this?
If you have already registered for this event and need to modify your registration, please contact Annual Meeting at 800.204.2222 (ext. 1515) or email annualmeeting@texasbar.com.

If I have to change my plans and can’t attend the meeting, can I get a refund?
For a full refund, written cancellation requests must be received by Friday, May 29, 2015. Cancellations will not be refunded once the meeting begins. Send written cancellation request to State Bar of Texas, Attn.: Annual Meeting, P.O. Box 12487, Austin, Texas 78711-2487, or fax to 512.427.4303. Refunds received prior to the cancellation deadline will be processed after the Annual Meeting.

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Education

How do I request CLE credit for attending the Annual Meeting?
All CLE events will use the same MCLE number. Total the time for all the CLE you attend, and then turn in just one MCLE card as you leave the Annual Meeting. MCLE cards will be available at several places throughout the meeting.

Will a hard copy of the CLE materials be available for purchase?
Attendees will receive materials for all CLE programs on a flash drive that may easily be accessed by their computer. Hard copies of the CLE materials will not be available for purchase.

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